Braeloch Meeting Thursday, April 17 · 6:30 – 7:30pm Time zone: America/New_York Google Meet joining info Video call link: https://meet.google.com/teq-zcvu-xnj Or dial: (US) +1 678-671-6881 PIN: 919 790 542# More phone numbers: https://tel.meet/teq-zcvu-xnj?pin=6096475917537
Draft agenda may be found by clicking here (Last Updated: 2025-04-10)
We did a huge push to really formalize our HOA’s standard operating procedures across the board this year, so future boards and board members have a much easier time understanding their roles and responsibilities.
As president I read a book on HOA management, did hours of legal research, and had many, many conversations with our property management company and legal to try to come up with a solid HOA foundation for our community.
The board adopted a formalized Code of Conduct to govern the behavior and conduct of board members that will be re-ratified yearly. Previously, the former property management company offered a basic template Code of Conduct that was insufficient and lacked any authority.
The Landscaping Committee did not have an official charter governing expectations and committee scope in previous years. This has been addressed with a new Landscaping Committee Charter.
The Rules and Regulations were refreshed to clarify rules around architectural changes and rentals.
We have completely revamped our board meetings structure per legal and best practices. All board meetings now:
Follow a standardized format (agenda approval, homeowner forum, committee reports, public board votes, etc.).
Have publicly posted draft agendas and prior minutes at least a week prior to a board meeting, followed by email reminders.
Scheduled board meetings for the year ahead of time on the website and the property management portal at the beginning of the year.
Legal Q&A
At the 2024 Annual Meeting we invited attorney Kenneth Love to discuss the recent rental legal opinion we received, as well as address any legal questions from members of the community.
Landscaping
This year we held a landscaping committee meeting to compile a landscaping committee report to present to the community and approve at the April board meeting. We were able to make considerable improvements to the playground, as well as increase lighting and safety at the front entrance, and remove diseased plants.
We replaced aging electrical equipment at the front entrance that failed this winter, as well as repaired the Braeloch neighborhood sign and a broken bench at the playground.
Architectural Requests
Approved 10 out of 11 submitted Arc Requests (91%).
Violations & Inspections
We’ve returned to a regular inspection cycle with the inspector driving through on a two month cycle.
We’ve had several hands-on meetings with our neighborhood inspector and property management company to standardize and most importantly improve the consistency of violations reporting by the inspector to the board.
Website Improvements
The Rules and Regulations were transcribed into a text-based searchable page for convenience to the community.
All of the various board policies and governance documents were re-organized.
A copy of the Rental Legal Opinion was uploaded for anyone who did not attend the 2024 Annual Meeting.
A new meetings page with copies of all prior agendas and minutes starting with the 2024 term.
For 2025 a federal court has filed an injunction on the CTA so there is no requirement at this time for us to submit filings for 2025. So as not to spend money unnecessarily we have not done so, and will submit filings if and when the injunction is lifted.
2025 Goals
Continue executing the 2024 Landscaping Plan and maintaining our landscaping investments made this year.
A holiday event like a Halloween house decoration contest.
Requirement: No financial rewards or costs to the HOA (i.e., Google Forms and a blog post displaying the winner).
Continuing to improve coordination between the HOA board and property management company.
Continuing to improve board organization and communication.
The annual meeting of Braeloch Homeowners Association, Inc has been set for February 13, 2025. The annual meeting has been scheduled at 6:30 PM on Google Meet. Please see the information below on how to join.
Welcome & Introduction of existing Board of Directors
2024 Accomplishments
Nominations from the floor
2025 Budget Ratification
2025 Goals & Priorities
Question & Answer Period
Enclosed you will find a Board of Directors nomination form. If you have an interest in being considered to serve on the Board of Directors, please complete this form and return to Cedar Management Group no later than Monday, February 10, 2025.
The Budget is automatically ratified unless 51% of the homeowners vote to reject the budget. A copy of the budget is included for your review.
Note: Cedar Management Group recently mailed the notice for the Braeloch Homeowner’s Association annual meeting. A copy of the 2025 budget was included. The HOA Executive Board thought it might be helpful to provide you the following key points to better understand the budget.
Homeowner Annual Dues: 2025 annual dues are $225 per home representing a 6% increase from the $212 in 2024.
Annual budget for 2025 is $28,575. ($27,375 operating funds and $1,200 capital reserve) The annual budget represents a 6% annual increase from the 2024 budget. Annual budget for 2024 was $26,924. ($24,924 operating funds and $2,000 capital reserve)
The line item on the 2025 budget labeled General Maintenance for $9000 should be reflected as a $9000 expenditure for Landscape Contract. (Note: We will ask Cedar Management to make this correction.) This has been corrected below.
Braeloch Board Meeting Thursday, August 8 · 6:30 – 7:30pm Time zone: America/New_York Google Meet joining info Video call link: https://meet.google.com/ymb-ixjv-pde Or dial: (US) +1 315-801-9397 PIN: 541 038 166#
Join with Google Meet: https://meet.google.com/bzr-uhdq-hzh Or dial: (US) +1 929-276-0454 PIN: 536719764# More phone numbers: https://tel.meet/bzr-uhdq-hzh?pin=9618920702630&hs=7
We have been hard at work drafting fresh standard operating procedures across the board that are in full compliance with all applicable laws, regulations, and best practices.
We have moved away from the legacy non-binding document previously provided by Pindell Wilson, and approved an extremely detailed and binding Code of Conduct for Board Members that will be re-ratified yearly that ensures all boards, present and future, are bound by an unambiguous and established set of expectations governing their actions.
As we noted last month, the Landscaping Committee now has a clearly written charter. We’ve recently amended the charter to align it with the new Code of Conduct: Committee members also must now disclose any conflicts of interest before any action is taken between Braeloch HOA involving another neighborhood or organization where they are also a board member or committee member.
In a continued effort to improve transparency, and based on our property management company’s guidance regarding best practices for Homeowner Forums, the Board has developed new Rules for Homeowner Forums. Our goal is to ensure that all homeowners who wish to address the Board of Directors during Homeowner Forums have equal time and opportunity to share their concerns regarding agenda items.
